CANCELLATION PRIOR TO COMMENCEMENT OF CLASSES BY STUDENT

There will be no financial liability for students who withdraw prior to the commencement of classes with the exception of the non-refundable Admissions Fee (charged to all first-time freshmen and re-admit students) and any bookstore liability incurred.

WITHDRAWAL FROM COLLEGE AFTER COMMENCEMENT OF CLASSES

Official Withdrawal: The student’s withdrawal date is based on the date that the college is provided with “official” notice of withdrawal. Official notice occurs when the Student Services Office (Day, Evening or Bachelor’s Division), Distance Learning Office, or School of General Studies Office is notified of intent to withdraw. Notification can be:

1. In person 4. By email
2. By telephone 5. By fax
3. By letter

The college strongly recommends an in-person visit so that withdrawal can be expedited. One-on-one counseling is provided which results in students being well informed regarding all ramifications of their specific withdrawal. These include a delay in graduation, potential financial liability and potential loss of future financial aid due to academic pursuit requirements.

Unofficial Withdrawal: An unofficial withdrawal takes place when a student does not provide the college with official notification. In such cases, the date of withdrawal (assuming at least one day of attendance) is based on the midpoint of the semester. The withdrawal date for unofficially withdrawn students who attended after the midpoint will be determined based on the best available academic record. Withdrawal dates for students who did not notify the college due to circumstances beyond their control will be given special consideration for an earlier withdrawal date based on appropriate third party documentation of their circumstances. If a student withdraws or is dismissed after classes begin, he/she will be responsible for the administrative fee, actual bookstore charges and a percentage of tuition as shown on the following chart:

Withdrawal Date (see above) Amount of Tuition Liability

During the 1st week	10%
During the 2nd week	30%
During the 3rd week	50%
During the 4th week	60%
During the 5th week	70%
During the 6th week	75%
During the 7th week	75%
During the 8th week	80%
During the 9th week and after	100%

　　Students who withdraw from the college after the twelfth week of the semester will receive grades submitted by the faculty. Students who do not attend the Spring semester are not required to complete a formal application for readmission.

　　Students who withdraw or are administratively withdrawn from the college must satisfy all financial obligations with the Bursar.

HOUSING AND MEAL PLAN REFUND POLICY

　　Refunds will be processed only after the withdrawal and move-out procedures have been completed. Students who are administratively terminated from housing for violating College and Residence Life policies are ineligible for a refund. Day one is the first Saturday of classes.

　　If a student no longer wishes to stay in the dormitory, but plans on staying at the college for the semester the college’s refund policy is as follows:

Student’s Liability for Cost of Dorm.

During the 1st week 10% During the 2nd week 30% During the 3rd week 50% During the 4th week 60% During the 5th week 70% During the 6th week 75% During the 7th week 75% During the 8th week 80% During the 9th week and after 100% Meal Plan - If a student leaves the meal plan, but remains in attendance, the student’s refund will depend on the percentage of meals used compared to the above refund policy. The higher percentage will be used. (See example below).

　　If a student leaves the college for the semester while in the dorm., the refund policy is as follows:

Student’s Liability for Cost of Dorm.

During the 1st week	15%
During the 2nd week	15%
During the 3rd week	50%
During the 4th week	50%
During the 5th week and after	100%

　　Meal Plan - If a student leaves the college and had the meal plan, the student’s refund will depend on the percentage of meals used compared to the above refund policy. The higher percentage will be used.

　　Example: Student left at end of 3rd week. The college’s refund policy is 50%; however, the student used 60% of the meals he was entitled to and, therefore, will be responsible for 60% of the cost of the meal plan.

WITHDRAWAL FROM AN INDIVIDUAL CLASS(ES)

　　This policy applies to students who withdraw from an individual class(es) but remain matriculated at the college.

　　Students who change their enrollment status (i.e., drop one or more classes) after the second week, but remain enrolled at the college, are liable for the full tuition charges.

EXAMPLES OF REFUND POLICY

　　Examples of the refund policy are available in the Financial Aid Office. For more information, inquire within.

BOOKS, EQUIPMENT, AND SUPPLIES

　　Students are fully responsible for the purchase of their books, equipment and supplies.

SEMESTER LEAVE

　　Students who wish to take a Semester Leave for a full semester may do so without losing matriculated status. Monroe College does not approve partial semester semester leaves.

　　The procedure requires the student to inform Student Services of a planned Semester Leave. Students who request a Semester Leave for 4 months (one semester) after completing an academically successful semester will be allowed to return in good standing upon completion of the re-admission process. Students who do not take advantage of the Semester Leave process will be considered a “failure to register” and, upon return, will be required to apply for re-admission.

NOTE: Monroe College does not allow a student to return from Semester Leave any later than the 1st week of the semester following the period for which the leave was granted. A request for a leave may be withdrawn no later than the 1st week of classes for which the leave was granted. Students who do not return after one semester should re-apply for additional leave.

Students who do not attend the Spring semester are not required to complete a formal application for readmission, but must be authorized to register by the Student Services Office.